This article was originally published in The Scholarly Kitchen.

This year’s Charleston Hub (again) included a significant focus on open access (OA) from the perspectives of both the publisher and library communities. The advent of the OSTP’s Nelson Memo is driving hope, change, and concern. With these impressions still fresh in my mind, I thought I’d share some of my key takeaways.

Subscribe to Open Meets Tragedy of the Commons

Subscribe to Open (S2O) is in the process of branding itself as “equitable OA.” This business model is clearly on the rise. However, for certain buyers, including corporate and governmental libraries, the —let’s face it — charitable basis of the model limits participation. Corporations will not want to pay for something they can get for free and governmental libraries often cannot do so. This does not mean that the model is not economically viable; simply that like all models, it only works in some circumstances. S2O works best with a large academic library base and carries risks, especially when budgets are tight. Moreover, as S2O conditions openness on sufficient library participation on a year-to-year basis, it is also risky for authors who must publish OA as a condition of a grant funding.

Nelson Memo Point 1

The initial reactions to the Nelson Memo have already been well covered in The Scholarly Kitchen. As a foundational point, many publishers and librarians at the Charleston Conference assume that once zero-embargo policies are finalized, compliance will often come from “Green-by-Gold,” a phrase coined by Chef Lisa Janicke Hinchliffe. In other words, APCs, transformative agreements, S2O, membership and read-and-publish agreements (collectively “OA Agreements” for brevity) will trend steeply upward as the least-resistance method to ensure compliance with Federal mandates. For publishers, Green-by-Gold is a highly feasible route to recouping investment in articles that, having been peer reviewed, would otherwise compete with the Versions of Record if published for free in accepted manuscript form.

Nelson Memo Point 2

Given Point 1 and the broader concern that zero-embargo posting of accepted manuscripts is simply not sustainable, many publishers are accelerating OA plans, preparing to enter into OA Agreements when they have not previously done so and moving beyond APC-only models. This is not just in the US, but throughout scholarly publishing.  The pressure is being felt everywhere, and I had many, many conversations along the same lines.

Nelson Memo Point 3

Given Points 1 and 2, academic libraries are genuinely worried that they will be expected to pay for increased OA fees and to manage OSTP required mandates without additional resources. The OA Agreements they have entered into with publishers were generally designed and modeled around corresponding authors from a given institution, not all authors. The existing agreements were not designed to carry this additional load. New modeling is needed, as is broader adoption of persistent identifiers (PIDs) and enhanced author workflows.

Nelson Memo Point 4

As noted by Roger Schonfeld during a “Meet the Chef’s” panel, “OSTP policy is not an equitable issue, it is a compliance one. Going forward, grant officers will require a line item for publication fees prior to approving a grant for submission.” If so, this is good news. Some questions linger, however, such as when libraries manage OA Agreements and research offices receive money for APCs, how will payment workflows be managed? Is the answer different for papers published after the grants have been completed? Will research offices provide more direct funding to libraries? Will libraries continue to be the primary point of OA management when compliance (and not collections) is the primary driver of the transaction? Will there be additional funding to cover OA fees, and if not, will the money be deducted from what would have been spent on research itself?

Nelson Memo Point 5

The other implications of a mandate that covers all authors, not just corresponding ones, are not yet fully understood, and are significant. If a physics paper can have 5,000 authors, how do you identify whether one is (currently) at a given institution, especially when Gmail addresses have been used and authors change affiliations? If multiple authors are covered under separate OA Agreements, what is the hierarchy that governs payments? Is the hierarchy the same if the corresponding author is not covered by an agreement or is resource constrained? Where is the author affiliation data housed? Is it updated? Are your PIDs and supporting metadata adequate to affiliate institutions with their related schools, hospitals, departments, and institutes? How are conflicts in policy, payment or data resolved.

It appears that there’s much left to wonder about when it comes to the Nelson Memo. As one librarian said while contemplating these challenges, “Who requested this policy?”


Author: Roy Kaufman

Roy Kaufman is Managing Director of both Business Development and Government Relations for CCC. He is a member of, among other things, the Bar of the State of New York, the Author’s Guild, and the editorial board of UKSG Insights. Kaufman also advises the US Government on international trade matters through membership in International Trade Advisory Committee (ITAC) 13 – Intellectual Property and the Library of Congress’s Copyright Public Modernization Committee. He serves on the Executive Committee of the of the United States Intellectual Property Alliance (USIPA) Board. He was the founding corporate Secretary of CrossRef, and formerly chaired its legal working group. He is a Chef in the Scholarly Kitchen and has written and lectured extensively on the subjects of copyright, licensing, open access, artificial intelligence, metadata, text/data mining, new media, artists’ rights, and art law. Kaufman is Editor-in-Chief of "Art Law Handbook: From Antiquities to the Internet" and author of two books on publishing contract law. He is a graduate of Brandeis University and Columbia Law School.
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