9 Copyright Pitfalls in the Workplace

How simple content exchanges by employees intersect with copyright

Your employees share published content as a matter of business and the last thing they probably think about is copyright. In fact, in a 2010 survey by research firm Outsell, more than 75% of surveyed workers said they share content with their team members at least weekly and, in many cases, daily. Combine the ease with which employees can share information and the increased vigilance by rightsholders to protect their works, and your organization may be facing an increased risk of copyright infringement.

THE FOLLOWING ARE COMMON EXAMPLES OF WAYS YOUR COLLEAGUES LIKELY SHARE COPYRIGHT-PROTECTED PRINT AND DIGITAL CONTENT:

  1. EMAIL articles and other material to co-workers.
  2. POST third-party content on your corporate intranet site.
  3. PHOTOCOPY material to share in meetings.
  4. SEND articles to clients and business partners.
  5. SAVE AND STORE third-party digital content in your organization’s network.
  6. SHARE material with colleagues through collaboration applications such as Microsoft SharePoint®.
  7. SUBMIT digital and print copies of articles to government agencies for regulatory filings.
  8. USE third-party content in a company presentation.
  9. SCAN printed works into digital form.

With the Annual Copyright License, your team can exchange published information from millions of sources with colleagues down the hall and around the world.